BIG  WALNUT  MUSIC &  MARCHING  BOOSTERS INC.
By – Laws  of  the  Organization    ( Revised July 2007 )

All by-laws, rules, and regulations prior to this date shall be void

Article I
Name & Location of Organization

Section 1. – This Organization shall be known as the Big Walnut Music & Marching Boosters Inc. 

Article II
Purpose of Organization

Section 1. – It is the professed goal of this organization to stimulate productive scholarship and
community interest in the instrumental and vocal music programs throughout the Big Walnut  School System.

Section 2. -  The objectives of this organization shall be:

a. )     to advance and promote extracurricular activities related to the music programs of the      
    Big Walnut School System.

b. )    to organize and conduct specified worthwhile projects and events for fund raising (for the  
furtherance of the above objective) in which are considered legal under local and State of Ohio laws.

Article III
Membership

Section 1. – membership is open to any individuals with an interest in superior scholastic
ability in the field of music at Big Walnut Schools and in that those students possessing these qualifications will be afforded the opportunity to further their musical talents.

Section 2. –  Big Walnut Music & Marching Boosters membership shall be comprised of sustaining
        and associate members as well as student and faculty members.

    a. )     Sustaining memberships shall be limited to individuals that have paid the annual dues
        set forth by the active voting membership. Membership shall consist of a 1 year term.

    b. )      Associate memberships are available to members who wish not to contribute annual
dues but still participate in organizational activities except for elected roles and voting privileges. These memberships can become sustaining members by payment of annual dues.

c. )    Faculty memberships require no annual dues yet maintain voting privileges and fulfill the role of liaison to the school administration. Student members are in an advisory role only and require no annual dues and have no voting privileges.


Article IV
Dues and Voting

Section 1 –     Annual dues shall be collected from individuals interested in sustaining memberships within an open enrollment period from August 1st through October 30th. At the end of this time any remaining members shall be considered as Associate in status. Dues can be collected after this time at full value in order to change member status. Pro rated fees will not be considered. The membership roll shall also be reviewed at this time and any members deemed inactive at this time shall be removed.

Section 2 -     Voting privileges shall be accorded to all faculty and sustaining members present at any
regular or special scheduled meeting. Absentee and proxy voting shall be at the discretion of the governing board prior to any vote taken. All members with voting rights in attendance at a scheduled meeting shall constitute a quorum and a 2/3 vote of those present shall be sufficient to pass a resolution. Nominations for election of the next term shall be submitted at the regular March Meeting and remain open for the regular April Meeting. Elections will occur after all present sustaining members concur that nominations be closed. Those elected shall begin their terms on July 1.

Article V
Administration of Duties

Section 1 -    A governing board consisting of officers, trustees and faculty shall administer the duties of this organization. All officers and trustees must be active sustaining members in order to hold office on the governing board.

Section 2 -    The elected officers shall consist of a President, 1st Vice president, 2nd Vice President, Secretary, and two ( 2 ) treasurers. Terms of office shall be annually commencing July1 through the following June 30th.

a. )    Duties of the President and / or their appointed designee shall be to preside over meetings, assign committees as needed to manage the affairs of the organization and promote the objectives of the organization through public engagements. The Vice Presidents shall assist with these duties as required. Any committees shall remain active until they have accomplished the purposes for which they were appointed or until the inauguration of the succeeding term.
b. )    The Secretary and / or their appointed designee shall be required to see that minutes are taken at each meeting and a monthly report is produced. Records shall be retained upon an approved schedule.
c. )     The Treasurers shall share the duties of the office in order to create a balance of accountability and also shall produce a monthly statement. The fiscal year shall begin the first day of July and end the last day of June the following year. An unbiased accountant shall perform an audit each year in July and submit a report for the regular August meeting. In order to comply as a non-profit organization, all fundraisers will be a part of the organization and all monies will be reported to the treasurers.

Section 3 -    Trustees shall be elected each year up to a number not to exceed the number of elected officers for the same term. The trustees shall control, maintain, and preserve all property of the Big Walnut Music and Marching Boosters Inc. The trustees shall be the ways and means committee.

Article VI
Leave of Office

Section 1 -    Whenever an officer is absent or whenever for any reason the governing board may deem it desirable, the board may delegate the powers and duties of an officer or trustee to any other officer or trustee.

Section 2 -    Vacancies occurring in any of the duly elected officers and trustees of the organization with submission of written notice shall be filled by a majority vote of the governing board. The person chosen to fill the vacancy shall serve until June 30, the end of the current term.

Section 3 -    Any officer or trustee may be removed for just cause by a 2/3 vote of the members present at any regular or call meeting providing that a two week written notice of such proposed action and consequent meeting has been given to all members of the organization.

Article VII
Meetings

Section 1 -    A regular business meeting shall be held on a recurring basis at set intervals excluding holidays and unforeseen schedule conflicts. The President and / or their appointed designee shall determine when a meeting is to be scheduled. Notification of all scheduled meetings shall be made at least two weeks in advance. Minutes shall be taken for all meetings of the organization including any closed door sessions by the governing board in which at a later time can be released after the matter is resolved.
    Resolution of any conflict in protocol shall be determined by use of Roberts Rules of Order.

Section 2 -    A meeting agenda shall be distributed prior to the beginning of any regular meeting and presented in a logical order. Each meeting has specific issues. The following order of business is a general guideline.
    
    Call to Order
    Secretary Report
    Treasurer Report
    Faculty Reports
    Need for Expenditure
    Committee Reports
    Old Business
    New Business
    Adjourn

Article VIII
Amendments

Section 1 -    Notice of intention to amend these by-laws, shall include the proposed changes and  shall be given to the entire membership at a regular meeting and be tabled for one month prior to voting on the measure. A majority vote of sustaining members shall invoke any changes made at that time.